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DocsUser guideChase speakers

Chase speakers

Give people a to-do list instead of an inbox thread, then remind everyone who is behind in one click.

  1. Sending the acceptances put your first speaker on the Speakers page. It lists everyone on an accepted session and what each of them still owes you.

    The Devcon Berlin speakers page with the newly accepted speaker

  2. Tick the speakers you mean and press “Assign task”.

    The Assign a task dialog with a title, a task type and a due date
    Four kinds: upload a file, update their profile, upload a headshot, confirm something.

  3. It appears in their portal immediately, with your instructions and the due date.

    Profile and headshot tasks tick themselves off the moment the speaker fills that field. Uploads and confirmations wait for them to act. See Speaker portal for their side of it.

  4. Press “Remind all incomplete” to email everyone with an unfinished task — anyone reminded in the last day is skipped automatically.

    Trackstage also sends a daily nudge for tasks coming due, so most of the chasing happens without you.

  5. Communications is the record: the Templates tab is what gets sent, the Outbox tab is what was sent.

    The Communications page showing email templates
    Confirmation, acceptance, decline, waitlist and reminder — edit the wording, keep the merge fields.
An email marked Preview in the Outbox was rendered but not delivered — that means no RESEND_API_KEY is configured on the deployment.